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My To-Do List Organising System For My Work And Life

Published on: Wednesday, 26 February 2020 ✦ Updated on: 2020-02-27T14:08:56Z

todo list organising systems

I'm not proud of the fact that majority of my teen years, and even my early 20s I spent being disorganised. I was always to lazy to organise things at all let alone organise them well. It was always such a task, such a chore and I would always find a million reasons to do it, "later".

When I started my business 4 years ago, I never thought this habit of not being organised would help me lose both money and time. Not to mention it took a toll on my health later too, but that's not what I want to discuss with you today.

What I really want to speak to you about is the whole "trend" of planners and planning your work, your life, maybe even side hustles etc. I could never get myself to sit down, fill in my planner, plan my life, my work and stick to the schedule.

Every time I read a blog, it was always the same thing. People's life were soooo much better because they started organising and using planners. There were many times I bought planners, so many of them, but just never got around to filling them, you know?

This made me so sad. I was not happy with my work and life all over the place. I wanted to be organised, I wanted to work efficiently and be productive. So, without realising I started doing something, and it was the best thing ever.

Take a look at my to do list organisational system for work and life

But before I tell you what it was that I did, I want to let you know that if you're like me and struggle with planners, yet still love them. You are not alone. I'm with you!

I used to be just like that. No matter my love for the planner, or how insanely well it was created, I would print them out and never get around to using them. Or using them for a bit before I slacked off because I thought I had more pressing tasks to handle.

For example, making products, updating my blog, social media... hanging out in Facebook groups, losing 5 hours to my Pinterest feed. Yeah. Talk about distractions. I had a bag full of excuses, for not going back to that planner and filling it down.

Now, on the other hand, I make planners for myself, even for others to use, for my clients and more. And you know what, I'm proudly using them, properly. I've even found good use of all my other planners I bought previously but never used initially and they are all helping me take my work to a new level, simplifying my life and making things much easier for me overall.

So, what was this so called miracle in my life?

How I Discovered The To-Do List System

I like art, I like drawing and my personal Instagram is filled with it. I want to continually improve as an artist even though it is just a hobby as of now. So, I enrolled in a course that would help me draw better.

And, one of the first things the instructor ever said is that most people think that drawing well is a talent. Surely, for some people it is. But for most people, it is an acquired skill. And that's exactly why you need to practice it everyday.

That's when it hit me, could it be possible to acquire organisational skills even though I wasn't born with them? The answer, yes!

Like anyone learning a new skill, it's important that you take baby steps instead of diving in it all at once, overwhelming yourself and then quitting. It's also important to keep in mind to practice this skill so that you can make it into an effective habit and then, eventually, it will become a system for you.

What is the to do list system?

The to-do list system, is the exact system I started using to develop a habit of using a planner, sticking to my schedule and completing tasks related to both, my work and my personal life.

The to-do list system gave me an environment where I wasn't getting overwhelmed by the pages I hadn't filled or used, the deadlines that weren't met because something else took over that and it got pushed a bit.

The system was forgiving as long as some requirements were constantly met:
  • You need a to-do list
  • You need to accomplish 3 work related tasks and 3 life related tasks everyday. 

That's it. 

No deadlines, no nothing, just pure work that will help you accomplish small tasks everyday that will help you get to the bigger picture without even noticing. 

I created this system, and you know what, it was the only time I stuck to filling in something and using it to its fullest. I was so impressed with the results that I knew I had to share it with you all. 

How to get started with the to-do list system

It's very easy, to be honest! Get your hands on a well-designed to-do list. You can make one yourself if you wish. No judgement.

  • Make spaces for adding checkboxes or buy a planner that already has them.
  • Start thinking of the most important tasks and write those down first. Write down as many tasks as you can on a page. Make sure that these tasks are related to your work, chores around the house, anything else you might need to do. 

Your system is set now. All you need to do is complete any three tasks from each part of your life everyday. I like to make a distinction between life related tasks and work related tasks. 

This system is so simple that it's easy to make it a habit. Once you've checked all boxes, which you will if you stick to the system, it's time to create another to-do list. 

Because these tasks are not bound by a timeline, you won't feel the constant rush of underperforming when a deadline you set doesn't work. Instead, you'll be happy you were able to check things off your list everyday! 

This system is great for people who work from home

That's true! I work from home, and I am my own boss. So naturally, I face challenges that any other person who works from home does if they are not careful enough. It's because I have the luxury to decide my own deadlines, I also have the luxury of pushing them around to fit my schedule better. 

While this is a great thing and I appreciate it so much, it can also make you feel like you're not doing enough. That can make you sad. If you too feel like this, then this system is for you, my friend.

It will help you stay on track because you will accomplish some set number of tasks everyday without feeling pressured or overwhelmed by the deadlines you couldn't achieve or had to alter, because guess what, you still did your daily tasks. 

You can check out the exact same to-do list I use for this system and get started with it right away. 

to-do list product closeup shot

This To-Do List is designed with minimalism and efficiency in mind. It is divided into two sections, you can use one section for work related tasks and the other section for life related tasks. It's the exact same list I have been using for over 6 months now and it has really helped me!

I hope that this system will help you organise yourself better just as it did for me, I also hope you're balancing self-care and work together if you too work from home.

TIP :It's okay to cut yourself some slack. Don't be too hard on yourself and show yourself some kindness. Start small and keep working towards the bigger picture, your end goal.

As always, if you have any feedback, I'd love to read all about it in the comments down below. I read and respond to every comment.

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